Take the stress out of bookkeeping
Accurate, reliable & confidential virtual bookkeeping services. 🍁100% Canadian.
[ ACCESS YOUR FINANCIALS FROM ANYWHERE, ANYTIME. ]
KEEP YOUR FINANCES balanced WITH A VIRTUAL BOOKKEEPER


You started your business out of a passion to build something great and make it your own. Doing your own Bookkeeping probably wasn’t something you set out to do. If you’re struggling to stay on top of it all, let us free up some of your valuable time and bring you peace of mind so you can focus on other important aspects of your business that need your attention.
Virtual bookkeeping is a cost effective, flexible and convenient way to keep your daily business finances balanced and organized. You’ll always retain control and have access to your Bookkeeping in real-time.
The damaging long-term effects of operating with unbalanced and disorganized books will far outweigh the investment of hiring us to manage your day to day bookkeeping. We are a Quickbooks Certified Advanced Pro Advisor, Dext Partner, Plooto Partner & Wagepoint Payroll Partner.

"Despite bold visions and big plans, it's all too easy for entrepreneurs to become bogged down by the mundane tasks involved in building a successful business. Virtual outsourcing is the best kept secret of modern productivity."
- INK MAGAZINE

"Despite bold visions and big plans, it's all too easy for entrepreneurs to become bogged down by the mundane tasks involved in building a successful business. Virtual outsourcing is the best kept secret of modern productivity."
- INK MAGAZINE
[ VIRTUAL BOOKKEEPING FOR CANADIAN BUSINESSES & NON-PROFITS ]
BOOKKEEPING SERVICES
We’re available to handle your full-scale bookkeeping on an ongoing basis, or ask about our “Review & Reconcile” service for those who already have a bookkeeper and would like us to just do a review for accuracy and balancing each month.
FULL-CHARGE BOOKKEEPING
[ POSTING YOUR DAY TO DAY ENTRIES ]
- Posting your sales
- Posting your expenses
- Posting petty cash transactions
- Categorizing uploaded receipts
- Allocating entries to the correct accounts
- Allocating transactions to projects and classes
Everything flows through your general ledger, it’s the core of your business’ financial records. We keep your bank and credit card transactions up-to-date by posting your revenue, expenses, account transfers and payments from your linked accounts through Quickbooks We can also do a monthly “Review & Reconcile”if you’re doing your own bookkeeping and would like us to review and balance your books monthly.
We can enter your data on a daily, weekly or monthly basis. We don't recommend leaving all these entries to end of month if you are a busy business, such as a restaurant or gift shop with a lot of daily transactions. It's preferable to have us do your bookkeeping a few times per week or weekly, with a monthly reconciliation.
MONTHLY RECONCILIATION
[ BALANCING YOUR ACCOUNTS ]
- Balancing your books with your bank statement
- Reconciliation of your credit cards
-
Reconciliation of your Merchant accounts
(PayPal, Shopify, Square) - Reconciliation of your petty cash account
- Assisting with cash flow by maintaining an accurate record of money going in and out
- Posting monthly bank & credit card fees
Reconciling is the process of matching entries in your accounting program with your bank/credit card statement to ensure all transactions have been accounted for, recorded to the correct accounts and your accounts are balanced. You can’t really have a true picture of your financial position unless your accounts are balanced with your statements. Reconciliation is a must to ensure financial accuracy in your books. Monthly reconcilation allows you to:
✓ Identify lost checks, deposits and unauthorized transactions.
✓ Identify duplicate revenue and expenses incorrectly posted
✓ Detect and prevent excess/unjustified bank charges.
✓ Ensure transactions are posted correctly by your bank.
✓ Manage your cash more effectively.
✓ Peace of mind knowing your accounts are balanced and no transaction has been forgotten about.
BOOKKEEPING SETUP
BOOKKEEPING SETUP
[ QUICKBOOKS ONLINE ]
- Assessment of your bookkeeping and accounting requiremets and recommend the best solution for your business.
- Bookkeeping setup in Quickbooks Online
- We'll verify or set up an accurate chart of accounts for your business, automated bank feeds, processing and repeat transactions are programmed to minimize the time you, or we, spend working on your books.
CLEANUP & CATCHUP
[ BALANCE YOUR OUTDATED BOOKS ]
- Are your books a mess and you're lost as to how to correct and balance them?
- Do you have piles of receipts in a shoebox?
- Are you using several different bank accounts and credit cards in your business?
- Are your personal expenses mixed in with your business expenses?
- Paying a fortune to your accountant at year-end?
- Does your Quickbooks file contain errors?
Many businesses are in the same boat. We’ll get your books up to date so you have an accurate snapshot of your company’s finances and a more organized way of working moving forward.
A bank account balance cannot provide an accurate sense of profitability or cash flow. If you haven't been entering sales & expenses into your accounting and your books are not balanced, you cannot know where your business stands.
We are highly skilled at cleaning up and correcting Quickbooks files that are inaccurate and out of date. Let us reconcile your messy bank and credit card accounts, correct inaccurate payroll entries and inventory, record missing deposits and payments, clean up your income statement where sales and expenses have been posted to the wrong accounts and get your books balanced with your bank statement.
ACCOUNTS PAYABLE
[ MANAGING THE MONEY YOU OWE ]
- Posting Bills
- Paying your bills (with your approval)
- Keeping track of due dates
- Maintaining and updating your master vendor list
- Reconciling accounts
Does your company have a pulse on what’s coming in and going out? We can help by keeping up with your payments due and setting up schedules designed to leverage payment terms to your advantage, while keeping a pulse on your company’s cash flow.
Tracking, keeping up with due dates, late payments, interest charges, and reviewing for accurate billing will have a positive impact on your bottom line.
With our automated A/P process, you scan or email your bills to us and we take care of the rest. Images of your documents are stored securely online so you can throw away all that paper, saving you filing time and storage space. We'll also set up a process for you to approve all bill payments before they are made.
ACCOUNTS RECEIVABLE
[ MANAGING THE MONEY OWED TO YOU ]
- Invoicing your customers
- Recording payments and deposits received
- Tracking billable hours
- Maintaining your master customer list
- Reconciling accounts
- Past due accounts debt collection
- Set your business up to accept online payments
Are you promptly issuing invoices to your customers? We will ensure that your billing is prompt and properly recorded, set up automatic payment reminders and email statements for past due accounts and collect any money owed to you, increasing your cash flow and overall profit.
Collecting money owed to you for products and services your business offers is especially important for small businesses with limited resources. It can be challenging and time consuming to keep on top of your debtors and handle difficult collection accounts, while following provincial and federal debt-collection laws. Don't write off your unpaid debts because you don't have time or it's too difficult. Let us work to recover what is owed to you in a professional and courteous manner.
PAYROLL
[ PAYING YOUR EMPLOYEES & CONTRACTORS ]
- Processing your company payroll
- Direct deposit payments
- Issuing electronic payslips
- Payroll source deductions
- Workers Compensation Remittance
- ROE’s & T4’s
- Employee record maintenance
We take care of paying your employees and contractors accurately and on time, whether it’s weekly, bi-weekly or monthly. Payroll is sent electronically from your business so your staff will benefit from either direct deposit or etransfers. Don’t worry if you’re still writing manual cheques for payroll, we’ll get things set up so your payroll is efficient and properly accounted for in your bookkeeping.
Proper deductions and remittances matter to the Canada Revenue Agency, for the business and the employees. Avoid costly mistakes by manually doing payroll calculations. We can keep an accurate and updated employee database, too. Access all of this, with ease, from your online accounting dashboard. Anytime. Anywhere.
CRA REMITTANCES
[ GOVERNMENT & REQUIRED FILINGS ]
- HST/GST Remittances
- Public Service Bodies Rebate (Non-Profits)
- Payroll source deductions
- Workers Compensation (WCB)
- Year-end tax preparation for your accountant
- Maintaining and updating your master vendor list
If you collect taxes or pay employees, you must remit your forms and payment to the government by the due date. We will take care of calculating and remitting your forms and payments accurately, and on time. We are also well-versed in non-profit sector remittances, including submitting for public service bodies rebates and the complex calculations required.
FINANCIAL REPORTING
[ reports, budgets & forecasting ]
Your bank account only tells you so much. Reports give you a true picture of how your business is doing. All businesses should have access to balanced reports to run a successful business. If you’re a non-profit, detailed reports are also essential for your board of directors.
We provide you with customized reports when you need them, or access them yourself anytime from your online dashboard. We can also provide budgets and forecasts in Excel format and other financials required specifically for non-profit organizations. Having access to balanced reports allows you to:
✓ Quickly get a handle on the financial position of your business.
✓ Identify and analyze trends, particularly in the area of receivables and payables.
✓ Determine if your business is in a position to expand.
✓ Determine if you need to take immediate steps to increase cash reserves.
✓ Determine if your business has been increasing/decreasing payables and receivables.
✓ Track revenues and expenses so you can determine the operating performance of your business.
✓ Determine what areas of your business are over or under budget and which are performing better.
✓ Identify specific items that are causing unexpected expenditures.
✓ Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
✓ Determine your income tax liability.
APPS & AUTOMATION
[ REDUCE UNNECESSARY WORK & SAVE TIME ]
- Are you only able to access your accounting reports from a desktop computer in your office?
- Do you lose receipts and miss recording expenses?
- Are you entering inventory in both your POS and online store?
- Do you wish the daily sales from your POS were automatically fed to your Accounting software?
- Would you like the ability to have your customers pay your invoices online?
We’re a tech-savvy crew and use a variety of apps to reduce the administrative burden facing businesses, to improve productivity and streamline processes.
We'll work with you to review your POS, Accounting software, CRM, Inventory System and Online Store to determine which systems can be synched to provide a smoother and more productive workflow, maximize efficiency and reduce unnecessary work.
We'll show you how to accomplish more with apps to automate and streamline your business processes, saving you and your staff valuable time.
[ VIRTUAL BOOKKEEPING VS IN-HOUSE ]
WHY OUTSOURCE YOUR BOOKKEEPING TO US.
- 100% Canadian
- Quickbooks Certified Advanced Pro Advisor
- Confidential professionals
- Only hire for services you need
- Save on employee costs
- Save valuable time
- Save office space & resources
- No training required
- Experience in the non-profit industry
- Peace of mind
[ WE'D LOVE TO HEAR FROM YOU ]
GET IN TOUCH
We’d love to hear from you! We work virtually with companies small & large across Canada.