Take the stress out of bookkeeping

Cost effective, reliable & confidential virtual bookkeeping services for Canadian small businesses & non-profits.

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You started your business out of a passion to build something great and make it your own. Having a pulse on business finances is vital, but are you struggling to stay on top of it all? Let us free up some of your valuable time and bring you peace of mind so you can focus on other important aspects of your business that need your attention.

Virtual bookkeeping is a cost effective, flexible and convenient way to keep your daily business finances balanced and organized. You’ll always retain control and have access to your Bookkeeping in real-time through Quickbooks Online or Sage 50 Cloud.

The damaging long-term effects of operating with unbalanced and disorganized books will far outweigh the investment of hiring us to manage your day to day bookkeeping. We are a Quickbooks Certified Pro Advisor and Sage50 experienced user. We love what we do and we’re here to help you.

"Despite bold visions and big plans, it's all too easy for entrepreneurs to become bogged down by the mundane tasks involved in building a successful business. Virtual outsourcing is the best kept secret of modern productivity."

- INK MAGAZINE

"Despite bold visions and big plans, it's all too easy for entrepreneurs to become bogged down by the mundane tasks involved in building a successful business. Virtual outsourcing is the best kept secret of modern productivity."

- INK MAGAZINE

[ VIRTUAL BOOKKEEPING FOR CANADIAN BUSINESSES & NON-PROFITS ]

BOOKKEEPING SERVICES

We’re available to handle your full-scale bookkeeping on a daily, weekly, monthly, quarterly or yearly basis, or just take care of certain tasks on an as-needed basis. We offer a 10% discount on all services for non-profit organizations.

BOOKKEEPING SETUP & TRAINING

SETUP & TRAINING

[ QUICKBOOKS OR SAGE 50 ]

  • Assessment of your bookkeeping and accounting requiremets and recommend the best solution for your business.
  • Cloud-based bookkeeping setup in Quickbooks Online or Sage 50 Business Cloud (Simply Accounting).
  • Once a software program has been chosen, we'll take the time to help ensure your program is set up and running perfectly.
  • We'll verify that your chart of accounts is correct for your business, automated bank feeds are processing and repeat transactions are programmed to minimize the time you, or we, spend working on your books.

BOOKS CLEANUP

[ BALANCE YOUR OUTDATED BOOKS ]

  • Are your books a mess and you're lost as to how to correct and balance them?
  • Do you have piles of receipts in a shoebox?
  • Are you using several different bank accounts and credit cards in your business?
  • Are your personal expenses mixed in with your business expenses?
  • Paying a fortune to your accountant at year-end?

Many entrepreneurs are in the same boat. We’ll get your books up to date so you have an accurate snapshot of your company’s finances and a more organized way of working moving forward.

GENERAL LEDGER ENTRY

[ POSTING YOUR DAY TO DAY ENTRIES ]

  • Posting your sales
  • Posting your expenses
  • Posting petty cash transactions
  • Posting staff expenses
  • Allocating entries to the correct accounts
  • Allocating sales/expenses to projects

Everything flows through your general ledger, it’s the core of your business’ financial records. We can keep transactions up-to-date with data entry of your daily sales and expenses or review and correct entries as needed if you’re doing your own bookkeeping.

If you use a cloud-based POS, it’s that much easier for us to enter your daily sales by receiving a daily emailed product mix of your sales. If not, we use apps such as HubDoc to securely gather your data electronically.

MONTHLY RECONCILIATION

[ BALANCING YOUR ACCOUNTS ]

  • Balancing your books with your bank statement
  • Reconciliation of your credit cards
  • Reconciliation of your Merchant accounts
    (PayPal, Shopify, Square)
  • Reconciliation of your petty cash account
  • Assisting with cash flow by maintaining an accurate record of money going in and out
  • Posting monthly bank & credit card fees

Reconciling is the process of matching entries in your accounting program with your bank statement to ensure all transactions have been accounted for and recorded to the correct accounts. You can’t really have a true picture of your financial position unless your accounts are balanced with your bank statement. Reconciliation is a must to ensure financial accuracy in your books. Monthly reconcilation allows you to:

ACCOUNTS PAYABLE

[ MANAGING THE MONEY YOU OWE ]

  • Posting invoices
  • Paying your bills (with your approval)
  • Keeping track of due dates
  • Maintaining and updating your master vendor list
  • Reconciling accounts

Does your company have a pulse on what’s coming in and going out? We can help by keeping up with your payments due and setting up schedules designed to leverage payment terms to your advantage, while keeping a pulse on your company’s cash flow.

Tracking, keeping up with due dates, late payments, interest charges, and reviewing for accurate billing will have a positive impact on your bottom line.

ACCOUNTS RECEIVABLE

[ MANAGING THE MONEY OWED TO YOU ]

  • Invoicing your customers
  • Recording payments and deposits received
  • Tracking billable hours
  • Maintaining your master customer list
  • Reconciling accounts
  • Past due accounts debt collection
  • Set your business up to accept online payments

Are you promptly issuing invoices to your customers? We will ensure that your billing is prompt and properly recorded, set up automatic payment reminders and email statements for past due accounts and collect any money owed to you, increasing your cash flow and overall profit.

PAYROLL

[ PAYING YOUR EMPLOYEES & CONTRACTORS ]

  • Processing your company payroll
  • Direct deposit payments
  • Issuing electronic payslips
  • Vendor pay runs
  • Payroll source deductions
  • ROE’s & T4’s
  • Employee record maintenance

We take care of paying your employees and contractors accurately and on time, whether it’s weekly, bi-weekly or monthly. Payroll is sent electronically from your business so your staff will benefit from either direct deposit or etransfers. Don’t worry if you’re still writing manual cheques for payroll, we’ll get things set up so your payroll is efficient and properly accounted for in your bookkeeping.

REMITTANCES

[ GOVERNMENT & REQUIRED FILINGS ]

  • HST/GST Remittances
  • Public Service Bodies Rebate (Non-Profits)
  • Payroll source deductions
  • Workers Compensation (WCB)
  • Year-end tax preparation for your accountant
  • Maintaining and updating your master vendor list

If you collect taxes or pay employees, you must remit your forms and payment to the government by the due date. We will take care of calculating and remitting your forms and payments accurately, and on time. We are also well-versed in non-profit sector remittances, including submitting for public service bodies rebates and the complex calculations required.

FINANCIAL REPORTING

[ reports, budgets & forecasting ]

Your bank account only tells you so much. Reports give you a true picture of how your business is doing. All businesses should have access to balanced reports to run a successful business. If you’re a non-profit, detailed reports are also essential for your board of directors.

We provide you with customized reports when you need them, or access them yourself anytime from your online dashboard. We can also provide budgets and forecasts in Excel format and other financials required specifically for non-profit organizations. Having access to balanced reports allows you to:

APPS & AUTOMATION

[ REDUCE UNNECESSARY WORK & SAVE TIME ]

  • Are you only able to access your accounting reports from a desktop computer in your office?
  • Do you lose receipts and miss recording expenses?
  • Are you entering inventory in both your POS and online store?
  • Do you wish the daily sales from your POS were automatically fed to your Accounting software?
  • Would you like the ability to have your customers pay your invoices online?

We’re a tech-savvy crew and use a variety of apps to reduce the administrative burden facing businesses, to improve productivity and streamline processes.

INDUSTRIES WE SPECIALIZE IN

ALTHOUGH we SPECIALIZE in these INDUSTRIES, WE WORK WITH BUSINESSES OF ALL TYPES.

SMALL BUSINESS

RESTAURANTS

MUSICIANS

  • 100% Canadian
  • Quickbooks Certified Pro Advisor
  • Sage 50 experienced
  • Confidential professionals
  • Only hire for services you need
  • Save on employee costs
  • Save valuable time
  • Save office space & resources
  • No training required
  • Experience in the non-profit industry
  • Peace of mind
0 %
Small businesses fail due to cash flow problems
0 %
Small businesses fail due to not having the right team
0 %
Small businesses fail due to poor financial control
0 %
Small business owners regularly work on weekends
0 %
Employers report that attracting and retaining qualified staff is a growing challenge.
[ WE'D LOVE TO HEAR FROM YOU ]

GET IN TOUCH

We’d love the opportunity to discuss how we can reduce your costs, save you time and help with staffing gaps. We’re based in Cape Breton and work virtually with small businesses and non-profits across Canada.